Summary of KSeF consultations with companies from the energy and telecommunications industries

According to ours previous announcement regarding the KSeF schedule, as part of consultations regarding National e-Invoice System (KSeF), today we will present you a short summary of consultations with companies providing, among others: energy and telecommunications services, organized on February 22, 2024 by the Ministry of Finance under the name KSeF consultations – meeting with media suppliers.

The discussion included, among others: around various key topics important from the point of view of energy management and settlements in the context of Local Government Units (LGUs) and possibly larger organizational structures. Here is a summary of the main points and issues raised:

1. Distribution of billing information – The billing information distribution process, especially for municipalities, includes specific solutions designed to effectively manage and distribute invoices. There is talk of automating the collection of invoices from energy suppliers to streamline this process.

2. Consultations and system improvements – The need for consultation and potential adaptation of the system to the specific needs of different sectors or industries is recognized. There appears to be an ongoing effort to gather opinions and expectations in order to propose solutions that would take into account additional elements or requirements from various stakeholders.

3. Challenges with attachments and data volume – Much of the discussion focuses on the challenges of appendices accompanying bills, which contain a large number of meters and data points. There is awareness of the problem of managing these attachments and interest in understanding their structure and volume with a view to possibly standardizing them across the industry.

4. Making decisions based on attachments – As the discussion showed, invoice attachments are necessary for energy management teams in cities to make informed decisions. It is emphasized that proper analysis of these annexes can significantly reduce media purchase costs by up to 40%.

5. Automation and algorithmic processing – The use of automation and robots to process and read attachments was mentioned, indicating a move towards the use of technology to efficiently deal with the complexity and volume of data. The specific structure of data subject to automation and the algorithms used to process it are considered crucial for effective energy management.

6. Requests for detailed information – There is a request for detailed information on the structure of attachments and key data to be taken into account. This represents a collective effort to better understand and perhaps standardize the approach to handling and analyzing billing and attachment data across the board.

7. Identification of contractors – The issue of identifying contractors was once again raised, which has a direct impact on the process of issuing KSeF invoices.

Overall, the discussion highlighted the complexity of invoicing in the context of energy supply services, particularly in the context of municipal management and larger organizational structures. It highlights the need for technological solutions, standardization and collaboration to effectively address these challenges.

We encourage you to listen to the entire meeting, which is available on youtube.com: